![]() (Even more so considering that collaboration and communication topped a list of issues remote workers struggle with in the most recent State of Remote Work report).įortunately, there are plenty of (affordable) tools out there that enable knowledge and ideas to be shared and discussed through remote channels. At Box UK especially, continuous collaboration and communication are vital to the success of our projects, so we’ve had to look at how we can support this when face-to-face options are unavailable. ![]() While Zoom Rooms has already had a big impact, it of course takes more than a single piece of technology to affect a true shift in the way teams work. We’re also trialling a portable all-in-one camera (Logitech ConferenceCam Connect), which has enabled people to be remotely involved in client visits, pitches and other off-site events. In the past four months we’ve ‘Zoomified’ half of our meeting spaces, and are regularly reviewing how well this serves our needs as the number of people working either partly or fully remotely continues to grow. ![]() Using an iPad mini, Zoom represents a big leap forward in terms of reliability and ease-of-use, and with features such as Google Calendar integration it’s been simple to embed it into our existing processes. Zoom Rooms makes it incredibly easy for team members to set up scheduled or impromptu audio and video calls. Costs could be reduced by using one smaller TV and choosing alternative cameras. Setting up each Zoom meeting room has cost us around £3,000, including licenses, camera, TVs (we have two side by side in some rooms) and an iPad mini. While costs are vastly different from any enterprise video setup, we completely appreciate they may still be out of reach for many SMEs. Kaptivo for Zoom Rooms (a whiteboard camera we are currently trialling).iPad mini and stand: provides access to meeting calendar and control of room settings such as audio levels, camera direction, and screen sharing.All-in-one camera/microphone/speaker ( AVer VB342): to provide audio and video connection to remote participants.Mini PC: to run the Zoom Rooms software and power the TV display.65”/75” TVs: to display video links and screen sharing (we’ve used the more reasonably priced brand Hisense).Zoom Rooms licence(£400 per room per year): to run Zoom’s conferencing functionality.In the last year we finally feel like we’ve nailed it. Highfive (including dedicated meeting room cameras).Some of the tools we’ve tried (not to say they’re no good, they just weren’t suitable for us): But like millions of other companies, we’ve also embraced remote and flexible working, and experimented with a number of video setups along the way. Our kit list and setup (after much trial and error)Īs a business, we have always loved collaborating in person, whether it’s workshops, stand-ups, tech-talks, whiteboard solutionising or just water cooler chat.
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